Agenda & records digitization / searchable archives
Convert scanned PDF minutes, ordinances, and historical packets into a fast, keyword-searchable archive for staff and residents.
FOR INDIANA LOCAL GOVERNMENT & PUBLIC LIBRARIES
Practical tech help for Indiana towns, counties, and libraries.
Small, fixed-scope projects that fit your office's budget and process.
INTERACTIVE MUNICIPAL WORKBENCH
Test how our fixed-scope civic tools work in practice.
Click through all five municipal focus areas below—including a live searchable council minutes archive and a voucher extraction preview.
OFFER 01 · PUBLIC RECORDS & ARCHIVES
Agenda & records digitization / searchable archives
Many Indiana clerk-treasurers, county offices, and library boards have years of scanned PDF meeting minutes and ordinances that cannot be searched by keyword. Working alongside our AI partners and deterministic OCR tools, we turn image-only PDFs into a fast, searchable archive so staff and residents can find any topic in seconds.
- Batch OCR & indexing of historical PDF agendas, minutes, resolutions, and ordinances.
- Instant keyword filter by vendor name, street, fund, or motion—with direct links back to the exact PDF page.
- Delivered as a clean web archive or local office tool with a fixed upfront quote.
LIVE DEMO · SEARCHABLE COUNCIL MINUTES INDEX
5 of 5 records shown
OFFER 02 · FINANCIAL & CLERICAL WORKFLOWS
PDF and claims data automation
Stop re-typing recurring PDF claim vouchers, utility billing summaries, and vendor invoices into spreadsheets by hand. Together with our AI partners, we build clean extraction pipelines that turn PDF packets into verified CSV or Excel rows ready for your office review.
- Automated extraction of vendor names, fund codes, invoice dates, and line-item totals from PDF packets.
- Built-in math & balance verification that highlights any mismatched line item for human review.
- One-click export to clean Excel (.xlsx) or CSV formats matching your existing chart of accounts.
INTERACTIVE VOUCHER-TO-CSV PREVIEW
| Voucher # | Vendor / Payee | Fund / Dept | Amount | Check |
|---|---|---|---|---|
CLM-2026-104 |
Midwest Municipal Supply Co. | Water Operating | $1,420.50 | ✓ Balanced |
CLM-2026-105 |
Hendricks Print & Mail LLC | Clerk-Treasurer | $385.00 | ✓ Balanced |
CLM-2026-106 |
Hoosier Commercial HVAC Services | Library Facilities | $940.00 | ✓ Balanced |
CLM-2026-107 |
Indiana Civic Fiber Utility | General Fund · IT | $610.00 | ✓ Balanced |
OFFER 03 · CLEAN DATA & FORMS
Spreadsheet & legacy database modernization
Many local offices rely on fragile 15-year-old Microsoft Access files or sprawling Excel workbooks that break when two people open them at once. We migrate legacy trackers into clean, easy-to-use web forms or modern databases—preserving every historical record.
- Safe migration of legacy Access (`.mdb` / `.accdb`) tables, cemetery registries, permit logs, and inventory sheets.
- Simple, plain-English staff forms with role permissions and automatic backup exports.
- Zero per-seat SaaS subscription traps—your office owns the data and code outright.
BEFORE & AFTER · LEGACY TRACKER MODERNIZATION
100% Data Preserved
Permit_Log_FINAL_v4_DO_NOT_EDIT.xls — Broken lookup formulas, duplicate permit numbers, and locked file warnings across staff desks.
Structured form with automatic validation, instant resident/parcel search, one-click monthly council report export, and full audit history.
OFFER 04 · PUBLIC WEBSITE USABILITY
Website accessibility triage
Automated scan + review in partnership with AI. Not a certification.
Public websites and posted PDFs should be easy for every resident to read, navigate by keyboard, and use with screen readers. We run an automated technical scan paired with an engineering review in partnership with AI to give your office or web vendor a clear, prioritized fix list.
- Plain-English scorecard covering missing image alt text, low-contrast buttons, keyboard traps, and untagged PDFs.
- Practical HTML/CSS code snippets or hands-on fixes your staff or existing web host can apply immediately.
- Strictly a technical triage and remediation roadmap (automated scan + review in partnership with AI; not a legal or formal compliance certification).
SAMPLE TECHNICAL TRIAGE SCORECARD
Automated Scan + Review in Partnership with AI
| Check Category | Typical Issue Found | Remediation Action |
|---|---|---|
| Color Contrast | Light gray nav links on white header | CSS Token Fix Provided |
| Keyboard Focus | Dropdown menus unreachable via Tab |
ARIA + Focus Ring Patch |
| Form Labels | Search & contact inputs missing <label> |
Accessible Label Markup |
| Document PDFs | Scanned image-only meeting packets | OCR + Tagged Text Layer |
OFFER 05 · PRACTICAL STAFF WORKSHOPS
AI readiness briefings for staff
Give your department heads, library staff, or council members a calm, plain-English briefing on how to collaborate safely with modern AI partners—what they do well, where they make mistakes, and how to protect sensitive public information.
- 60- to 90-minute live session (in person in Hendricks County / Indy / Fort Wayne or remote statewide).
- Practical demonstrations using public-domain municipal examples: drafting notices, summarizing long packets, and checking accuracy.
- Clear human-verification checklist so staff never paste private resident data into unapproved tools or publish unverified text.
STAFF BRIEFING AGENDA PREVIEW
60–90 Min · Plain English
How modern AI partners work in plain English—why we collaborate with them openly and why human review is always mandatory.
Live walkthroughs: summarizing lengthy public reports, turning rough notes into clear resident notices, and cleaning messy spreadsheet tables.
Practical guardrails for public employees: what never to upload, how to spot hallucinations, and open Q&A.
PDF and claims data automation
Extract line items from recurring PDF vouchers, dockets, and reports into clean, human-verified spreadsheets.
Spreadsheet & legacy database modernization
Retire fragile Access files and macro spreadsheets in favor of clean, reliable web forms and structured databases.
Website accessibility triage
Automated scan + review in partnership with AI. Not a certification. Prioritized technical scorecard and remediation help.
AI readiness briefings for staff
Plain-English workshops helping municipal and library teams understand AI capabilities, privacy guardrails, and human verification.
Have a specific clerical backlog?
Tell us what is eating up your staff's week in a free 15-minute call. If we can automate or simplify it, we will give you a fixed written quote.
LIVE AUDIO DEMONSTRATION · PUBLIC FACILITIES & RECEPTION
Hear our facility reception, courtesy check-in, and safety broadcasts live.
Alongside document and web automation, we work with AI voice partners to build clear, natural phone receptionists, automated courtesy check-in calls, and instant emergency roll-call broadcasts for public facilities and residential campuses. Press play below to listen.
01 · 24/7 Facility Reception
AI Receptionist & Visitor Routing
Answers routine facility inquiries, visiting hours, and directory routing naturally without frustrating phone trees.
02 · Wellness & Courtesy
Automated Courtesy Check-In Call
Warm, respectful daily check-in and appointment reminder broadcasts for residents, seniors, and community facilities.
03 · Safety Alert
Facility Emergency & Roll-Call Alert
Instant, crystal-clear facility safety and utility alert broadcast when every second counts for staff and residents.
STRAIGHTFORWARD LOCAL PURCHASING
Working with us is simple.
We structure every municipal and library project around clear written scopes and your office's standard payment workflow.
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W-9 available on request Signed IRS Form W-9 and vendor onboarding details ready whenever your office needs them.
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Fixed written quotes Clear deliverables and a flat price in writing before any work begins—no open-ended hourly billing.
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Flexible payment Pay by purchase order, claim voucher, or office card—whatever matches your standard process.
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Indiana-based LLC Sparks Digital LLC is a Single-Member LLC based in Brownsburg, Indiana, serving communities statewide.